Email Newsletter Programs are Strong Marketing Performers

Small business owners are always in search of cost-effective, time-efficient ways to keep in touch with existing clients/customers, and the internet provides us with a variety of ways in which to achieve that. One method of maintaining regular customer contact is the use of an Email Newsletter program. Using such a program enables your clients to maintain an on-going awareness of your firm, so they remember your firm when they finally have a need for a service such as yours instead of seeking out another firm because they forgot about you.

The use of an Email Newsletter program provides a variety of benefits to your firm, including:

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  A regularly scheduled communication program to remind your clients/customers that you are available to service them
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  A method of communicating new services/products, new staff members with areas of expertise which might be of interest to clients/customers, recent awards or recognition received by your firm, education/information about the latest industry developments
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  A communication that is professional in appearance and helps to reinforce your firm’s branding message
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  A communication that can link clients/customers back to your website or blog in areas that will be of particular interest to them.

Elements of an effective email newsletter include:

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  short, easy-to-read articles
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  photographs
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  interesting, attention-grabbing headlines
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  special limited-time offers for newsletter-readers only
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  information relevant to your industry (statistics and graphs are always interesting)
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  communication regarding new products or services being offered by your firm
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  company information of interest such as new staff, awards, new offices, community participation programs, etc.
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  links to your website or blog that provide greater detail on articles discussed in the newsletter.

Obviously, the use of a professional-appearing Email Newsletter presents some challenges for business owners who do not have HTML programming skills. Luckily Web 2.0 technology has provided us with a variety of resources that enable a small business to send a professional-appearing newsletter with only the most basic of computer skills. Services such as Aweber, Constant Contact and Ennect provide user-friendly, web-based email tools that enable any business owner to develop a professional email program extremely cost-effectively. Added benefits of using such a service are that they insure that you maintain compliance with the anti-spam laws, and they increase the potential that your newsletter will reach the customer’s inbox and actually be read.

Try an Email Newsletter program for 6 months as a test; track who it was sent to, who reads it and which articles they read (the software programs will provide reports), and who you receive additional business from. Compare your cost per person of implementing the program with the revenue you receive as a result of implementing the program to determine your ROI (return-on-investment). Then compare your Email Newsletter ROI with the ROI for other marketing programs you are implementing to determine its cost-effectiveness for your firm. I’m betting it will be one of your top-performing programs!

Using Facebook to Grow Your Business

Like most small business owners, I'm always looking for new ways to promote my business and make people more aware of what I do. And like many of you who are "social media savvy", I've had a personal profile on Facebook for awhile now as one more avenue meant to promote my business. However, I found myself becoming increasingly frustrated with it, as it really IS much more of a "social-oriented" medium and that's not what I was looking to gain from it. So, I took a couple of basic steps – first, I started another Profile under my company name (http://profile.to/strategicgrowthconcepts), and then I also started a Group under my company name (http://groups.to/strategicgrowthconcepts). Both of these have given me additional opportunity to provide more focus on the business, though not quite yet to the extent that I wanted. The "wall" page is still very "social-oriented" because that's what it's designed to be, and what most people use it for. The "group" has allowed me to do a better job of "controlling content" in order to insure that it stays business-focused. But, I still wasn't happy with it.

So, I did as I normally do, and I started conducting research; in this case on the ways other companies are utilizing FaceBook – and I found the answer I was seeking. It turns out that FaceBook is currently in the midst of implementing some changes that are designed to solve exactly the problem I was having. They have developed a "Page" concept that is meant to focus on different categories of businesses. Each category comes with a specific template of included sections that you can then customize as you like. The "Pages" allow you to include a lot more detailed information about your company, as well as any events you want to promote, discussions you would like to initiate, various applications that you would like to attach, as well as uploading files you want to share, video, photos, etc. It allows you to customize the Tabs included on the page so they are best suited to your company's purposes.

I just set up my company's page today so I still have some work to do to it, but I thought the concept was so great that I wanted to share it with all of you. Check out my "page" at: http://companies.to//strategicgrowthconcepts. Also, to help you learn about this new offering from Facebook, I was able to track down a Facebook location that takes you thru the process as well as providing additional information and resources; see this at: http://www.facebook.com/advertising/?pages .

What Social Media Marketers Can Learn from Email Marketing and In-person Networking

Are you still trying to figure out the “do’s” and “don’ts” of social media marketing? Be assured, you’re not alone. As the social networking community continues to grow at an ever-increasing pace, marketers and small business owners are challenged with learning how to apply standard marketing principles to this new medium.

One of the challenges of social media is that it doesn’t respond well to “advertising”. Social media marketing needs to be more subtle. It’s about networking to build a reputation as an expert, and then having your expertise sought out. To give you a relevant example, many of you attend networking meetings for your Chamber of Commerce or various trade associations. When you attend those functions do you walk in wearing a sign that says “buy from me”? Or, do you take a more subtle approach by trying to meet new people, learn about what they do, offer a free bit of advice here and there, and build relationships that down the road will result in new business? If you’re like most people, you follow the second option and with that being the case, why would you not apply that same strategy to social networking? You would – and you should!

Additionally, since email marketers have already traversed a path similar to that now being explored by social media marketers, there are a great many lessons that can be learned by reviewing email marketing strategies and the results which were achieved. A recent article by Stephanie Miller, published in MediaPost online publications, explores the email media / social media comparison and provides some interesting lessons to help you improve the results from your social media marketing strategies. This article can be found on our website.

Customer Relationship Management for Small Businesses

As we have become more and more technology-oriented in recent years, one of the trends I've noticed is that small business owners seem to assume that any task needing to be done to run their business requires a software package to facilitate it. Customer Relationship Management is no different. The multitude of CRM software packages available today, such as ACT, Outlook Contact Manager, Salesforce.com, SugarCRM, FreeCRM, SalesBoom.com and many others, have encouraged this trend. Unfortunately, what frequently occurs is that the programs are so complicated, or so work-intensive, that the already over-worked small business owners eventually stop using them; and then assume that they can't proceed with a CRM program since they don't have time to manage it with the software program.

I would like to propose that small business owners go back to the basics as listed below:

• A database of your customers, in Excel, that can be sorted and updated and includes a comments section.
  
• Follow-up steps, including "Thanks for your time/business" letters or e-mails.
  
• An inexpensive e-mail vendor such as ConstantContact, SwiftPages or any other similar online service that can cost as little as $15 per month to manage up to 500 contacts.
  
• A solid communication schedule, with a customer feedback loop that captures and logs in the customer contact history.
  
• Buy-in from every employee in your company to execute the strategy.
  

The list of basic tasks above comes from an article that recently ran in Forbes.com that discussed CRM from a similar standpoint (the complete article can be found at: http://www.strategicgrowthconcepts.com/services/Business-Information-Articles_I33/Article-Managing-Customer-Relationships_A42.html ), the premise being that CRM programs don't need to be complicated to implement to be effective. Nor do they need to be costly or time-consuming. Make a plan, have a basic database to track your efforts, some simple tools, and you're on your way to increasing business from the most cost-effective and profitable customers you can have – the ones who already know you and have done business with you. Try it and see if it doesn't have positive impact on your business!

Use History as a Guide to Grow Your Business

One question that seems to be most prominent when talking to small businesses, or reading the social networks, today is 'what should I be doing to market my business effectively in the down economy?'. There are a multitude of answers to this question, but the one I like the best is to keep functioning in business-as-usual mode with an added dose of aggressiveness when it comes to advertising/promoting your business. In today's Web 2.0 environment, that doesn't necessarily translate into spending more money, but it does mean you have to get more creative and aggressive with your promotional strategies.

However, as I've had discussions with a variety of small business owners on this topic, I find that they are not convinced. They are less than confident that increased marketing in today's economic environment is the right choice. In my state of frustration at not being able to convince them of the soundness of this strategy, I elected to find evidence to back me up. In the course of that evidence search I came across the article below which was published in iMedia Connection. If this well-written article doesn't convince a small business owner of the viability of self-promotion in today's economy, then, I'm certain I don't know what will. Please read the summary below and follow the link to the complete article, then let me know if you agree with me.
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Published in iMedia Connection: October 17, 2008
How brands thrived during the Great Depression
By Dave Chase

Companies can and do prosper during times of economic turmoil. Take a lesson from brands whose Depression-era advertising strategies were key to their survival.

To begin, not all was doom and gloom during the Great Depression. It was a time when those who knew what they were doing made great economic strides, and the very nature of the Depression was an economic boon for them. It was a time when several companies benefited from aggressive marketing while their rivals cut back. A good example of that would be Kellogg besting C.W. Post during that time. Consumers didn't stop spending during the Depression; most just looked for better deals, and the companies providing those better deals came out stronger after the Depression ended. When spending picked up, consumer loyalty to those companies remained.

Generally speaking, those companies that not only survived but also thrived during the Great Depression were those that continued to act as though there were nothing wrong and that the public had money to spend. In other words, they advertised. These are industries that didn't wait for public demand for their products to rise. They created that demand even during the most difficult of times.

The complete article can be found HERE.

No Time Marketing Truths: 10 Things to Remember That Will Improve Your Marketing Results

Adapted from "No Time Marketing: small business-sized steps in 30 minutes or less", By Alyssa Dver, www.NoTimeMarketing.com

1. Marketing is as much an art as it is a science. Plan, test, execute, and measure, but never be surprised by uncertainty and change.

In our eagerness to measure and declare return on investment for all marketing spends, we often forget that humans are unpredictable. As such, we can't always predict a market reaction or group think. Testing helps minimize the chances of this but historically it is like the weather. We can predict some things but often not with precise timing or impact. While we must embark on programs we feel have a high likelihood to generate results, don't be stuck doing what everyone else does. Can you be the Apple of your industry?

2. You usually need to bang on the same prospect door four or more times before someone answers. Make sure that you have the right address.

Be sure you have a target list and target profile that you are confident represents qualified leads BEFORE you spend money on any program. Just because you gave out 1000 pens at the tradeshow doesn't mean you have any real leads. Know who and why people will buy your products or service and not someone else's.

3. You are not your customer. Never assume you know them that well.

Just because you buy products or even buy your own product, never assume that you are a typical customer. Don't even assume there is such a thing as a "typical customer". There may be types of customers at best. Learn your customer demographics and psychographics. Once you "get" them, marketing "gets" much easier.

4. Restricted resources represent an opportunity to embrace creativity and revisit comfort.

Economic downturns force us to look within and find ways to improve productivity and reduce waste. It's hard to readjust the way we work but it's a great time update business processes and marketing assumptions. Use the opportunity to revitalize your perspective and take the lead away from dormant competitors.

5. Don't confuse prospect enthusiasm for purchase authority.

"I love your product" doesn't mean "I will buy your product" in any language. People will say nice things out of courtesy, lack of confidence, politics and for many other reasons that don't require them to take out their wallet. Asking prospects directly who and how purchase decisions are made could save you enormous efforts. If you just want perpetual positive feedback, get a dog.

6. Motivate don't manipulate.

Find reasons why people want to work at your company or buy your products such that it improves THEIR lives, not their company's. People don't do things usually unless they get something of clear personal value in return. Figure out what that is and then use that as your currency. How will your product or service make them look better at work or home? Will it increase their revenues or reduce their expense? Nothing else matters. Just ask Maslow.

7. Quality precedes quantity.

More leads and more sales may sound great but only if you can support and follow up with them. Damage to your reputation and costly repairs will be the result when customers or prospects are left hanging. When identifying leads, save your sales team the pain of sifting through hoards of simply breathing prospects and provide them a list of really qualified leads. This saves everyone – your sales people, the prospects and your marketing team - a ton of time, money and aggravation.

8. The best teachers are students.

Your best weapons are your ears. By listening more so you can understand other people's needs and desires. A defensive posture is never welcoming and it is incredibly attractive to your prospects when you are genuinely interested in what they have to say. Build your own bandwagon by inviting other opinions and input to gain buy-in and team membership. Exercise your intellect and creativity by asking questions, trying new technologies and reading a broad variety of information. An open mind closes more deals.

9. Confidence sells. BS smells.

Say to yourself: "What would Barack do?"

10. Spend only if you would be willing to pick up the tab.

It's easy to spend company money so next time you approve a marketing expense, think about it coming out of your own potential bonus or salary increase. While you do need to spend money to do marketing, make sure you are being responsible with assets that really are yours even though you don't balance that specific check book. Be responsible with your marketing spend as well as your impact on the earth and society. We all can make a difference.

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About the Author

Formerly a CMO for a public company, Dver now consults for companies ranging from large multinationals to small startups. In 2007, BusinessWeek recognized Dver as one of 8 female entrepreneurs to watch. She authored the well-endorsed books, "No Time Marketing" and previously, "Software Product Management Essentials". A featured columnist for Software Magazine, she has also been published in Forbes, BusinessWeek, Entrepreneur, Promo Magazine, and dozens of others. Ms. Dver regularly presents at venues including The World Diversity Leadership Summit at the UN, The Women's Congress, The American Marketing and American Banking Associations, and Strategic Management Institute. A graduate of Wharton Business School, she is currently working towards her PhD at the University of East London.

Survey Indicates CMOs Not Tracking Social Media Well. How About Your Company?

As most of you are likely aware, the use of Social Media Marketing is on a tremendous upswing today, particularly among small businesses that typically have minimal marketing budgets – and even less staff. This being the case, it seems prudent to provide information that small businesses can use to understand the pros and cons of using social media, as well as how best to effectively measure ROI to insure that monies available are put to the best use.

A recent article in Advertising Age reviews a study conducted by the CMO Council which indicates that companies overall are not yet doing an effective job of tracking the results and impact of social media. The article further discusses who in the corporate environment should be charged with this responsibility, as well as providing examples of how some of today's largest companies are beginning to implement social media tracking strategies. This article is shown in-full below.

Since the majority of people who will be reading this blog will likely be somewhat social-media-aware, I thought this would be a good audience to ask to review the article and then provide commentary on what your company is doing to insure the effective tracking of your social media strategies and the monies being spent on that endeavor – from a small business perspective. I would ask readers to provide Comments in this blog on the following questions in order to assist other small businesses who will read it and who have not yet addressed this issue:

• Do you currently have in place a social media tracking mechanism for your company? If so, please provide a brief description of your tracking methodology.
  
• Who in your organization (by title) is responsible for implementing/monitoring your tracking mechanisms?
  
• Are you measuring ROI as part of your tracking? If so, what is an appropriate social media ROI per your company?
  
• Please provide any additional input you believe to be relevant to the discussion
  

After reading the article below about social media tracking, you might have interest in going to the following link http://www.strategicgrowthconcepts.com/marketing/Marketing-Information-Resources_I12.html to learn the basics about An Introduction to Social Media Marketing and how to put it into effect.

Few CMOs Think They're Effectively Tracking Social Media, Word-of-Mouth

Survey: Marketing Execs, Not Other Departments, Should Be in Charge of Monitoring Customers' Conversations

by Jack Neff


Published:
January 26, 2009

BATAVIA, Ohio (AdAge.com) -- Who in corporate America owns the consumer relationship, the customer experience, word-of-mouth or social media? The answer appears to be nobody.

For all the talk about listening to consumers, few marketers think their companies are doing so effectively and even fewer are monitoring what people say about their brands in social media, according to a new survey by the CMO Council.

The survey of 400 executives found that 56% said their companies have no programs to track or propagate positive word-of-mouth; 59% don't compensate any employees based on improvements in customer loyalty or satisfaction; and only 30% rated their companies highly in their ability to handle or resolve customer complaints.

Few have a system in place
Despite all the hype about social media, only 16% of respondents said their companies have any routine system in place for monitoring what people are saying about them or their brands online.

The survey comes, however, as big marketers are paying growing attention to monitoring and leveraging social media. Procter & Gamble Co. has a Social Media Lab that's about 18 months old, and Unilever last month hosted a word-of-mouth summit at its U.S. headquarters dedicated largely to understanding how social media affect its brands.

Another big marketer, Johnson & Johnson, became acutely aware of the trouble social media can cause when complaints on the micro blogging site Twitter led it to pull the plug on an ad campaign for Motrin in November.

One problem for marketing executives is that they're not clearly in charge now of managing the customer experience, customer loyalty or social media today, given that public-relations, sales, consumer-affairs and research-and-development departments all have a stake in those areas now.

Donovan Neale-May, executive director of the CMO Council, said marketing should take the lead in overseeing the customer experience and satisfaction. And he said addressing deficiencies in tracking and analyzing consumer feedback and buzz may be the key way CMOs can stake a claim to leadership.

Buck stops with CMO
"From our standpoint, if there's anybody who needs to be accountable for the customer experience, it's the CMO," Mr. Neale-May said. "Clearly what marketing needs to do to cover a lot of ground we've lost in the organization is more analytics, predictive modeling, and data integration and aggregation."

How three big package-goods marketers are addressing social media, however, shows just how varied functional ownership even of that aspect of the customer experience can be.

P&G's Social Media Lab has been led largely by corporate digital-marketing specialists. Unilever's word-of-mouth summit last month appeared to be spearheaded by market research. And J&J last fall appointed corporate-public-relations executive and part-time corporate blogger Marc Monseau to focus full time on social media, both monitoring how J&J is faring and reaching out to help exert corporate influence.

Regardless of who's in charge, the CMO Council survey suggests "companies generally still aren't very sophisticated at capturing or managing either positive or negative word-of-mouth," said Laura Brooks, VP-research for Satmetrix, the company behind the "Net Promoter Score" and a sponsor of the study. Aside from the leadership vacuum, she said corporate silos mean that disparate data streams are never brought together in a way that could help identify and solve problems.

But Pete Blackshaw, exec-VP of digital strategic services for Nielsen Online, isn't sure separation of duties is such a bad thing.

"You could argue that tension is positive," he said. "It's probably a good thing that the consumer-affairs department is freaked out that the digital-marketing team is doing listening. It's probably a good thing that the research team is kept on its toes by the social-media team."

Database problems
He also said marketers, even those with extensive customer-relationship-marketing programs, are hamstrung by databases that don't take into account the word-of-mouth potential of consumers by asking whether they blog, participate in social networks or post to message boards. One exception, he said, is beauty marketer Coty, which does ask consumers about some of those things.

On the social-media front, while Ted McConnell, P&G general manager for interactive marketing and innovation, generated controversy late last year with his dismissal of Facebook and other so-called consumer-generated media as places for P&G ads, the company remains intently focused on tracking and working with social media.

P&G's Social Media Lab has worked with 15 P&G brands and 70 external partners in an effort to better understand and leverage social media. Among the more interesting projects has been working with Ripple6, acquired last year by Gannett, to develop tools for monitoring social-media buzz and building online communities. Among other things, Ripple6 is helping P&G Productions' soap opera "The Guiding Light" develop a new online community.

To be sure, wherever there's consumer data, P&G will try to mine it.

"Aside from technology, it's almost been a natural thing for P&G to [listen to consumers]," said Stan Joosten, innovation manager-holistic consumer communication. "What technology does for us is truly extend what we can do. For the first time ever with this technology, conversations are visible to us. ... You cannot start in social media without knowing how to listen."

Mobile Marketers Target Receptive Hispanic Audience

In keeping with our recent review of mobile advertising, and our goal to keep you apprised of marketing information that will provide value to your business, we thought that a recent article from Advertising Age Magazine would have particular value to those of you who are marketing to consumers rather than businesses. In this article we are advised that Hispanics are the country's largest and fastest-growing ethnic minority, and as a result, major brands such as "Continental Airlines, General Mills, Sears, Kmart and Tag Heuer will be working in the first quarter to launch Latino-centric mobile campaigns".

Making the case to utilize mobile advertising to reach this hot demographic is research that suggests "U.S. Hispanics are more engaged with their mobile phones than Americans overall. Some 71% of Hispanics consume content on their cellphones, compared with the market average of 48%, according to ComScore M:Metrics. Why? Many don't have subscriptions to internet or landline service, so wireless phones are their sole communications tool. Additionally, the median age among Hispanics is 27.6, compared with 36.6 in the population as a whole, so that may also help explain their propensity toward mobile".

Read the article at the following link to help you determine if mobile advertising can help your company grow by reaching this hot demographic target group. http://www.strategicgrowthconcepts.com/marketing/Marketing-Information-Resources_I12.html

Learn to Use Mobile Advertising for Your Business

Given the high level of interest in, and reader commentary on, this week's earlier posting about Kroger's new mobile coupons, I thought I would continue our exploration of this exciting new media opportunity. Based on my review of the many comments made in the LinkedIN groups where I posted a reference to the Kroger article, as well as the many direct messages I received, it appears to me that there is a strong level of interest in mobile messaging – as well as a distinct lack of information, and a hunger for learning everything possible. Therefore, I did a bit of searching to locate materials that can provide some basic information and resources.

Attached to this posting you will find a link to a white paper written by IDC Information and Data entitled, "Common Short Codes: The Time Is Now for Mobile Marketing and Outreach". This document provides a good overview of mobile advertising opportunities, explains the technology, and gives excellent examples of how the technology is being utilized effectively. http://www.usshortcodes.com/docs/Mobilize_with_CSCs.pdf

The second link you will find in today's posting is to the Common Short Code Administration which has engaged a firm called Neustar to operate the Common Short Code Registry on behalf of the CTIA – The Wireless Association®. Follow this link and you can learn all the steps needed to register a Common Short Code (CSC) for your firm's use, as well as gaining a broad range of information on the technology and the industry. http://www.usshortcodes.com/.

Take the time to explore mobile advertising; along with all things web-based, mobile advertising is another great technology to give small businesses the same advantages as larger firms. It's a way to level the playing field to provide small businesses access to customers and opportunities they would not have been able to access just a few short years ago. Make sure you learn how to use this technology to YOUR firm's best advantage!

If you like this article and this topic and would like me to continue to provide additional information and resources about it, make sure to let me know by leaving a comment on this blog or sending me a message via my LinkedIN profile at http://www.linkedin.com/in/lindadaichendt.